Version no. 1.1 / Last Date of modification 14th of June 2018

The present privacy policy (referred to below as the “Policy”) is authored and published by Planify, a venture of Coteries SA, a company incorporated in Switzerland (hereafter “Planify”). The purpose of this privacy policy is to provide clear notice about personal and other information collected through your interactions with Planify applications (“Applications”) or website (“Website”) and the related services (“Services”), features, content or websites about how and why Planify obtains, stores and processes data and information, such as name, address, e-mail address, profile pictures, phone numbers, credit card information (the “Data”), as well as through correspondence with Planify, which can identify the users and that the users may send us while accessing the Application or the Services.

The intended audience of our Websites does not include children; therefore, we do not knowingly capture personal data from children. If you believe your child has provided us with personally identifiable information, and you would like to have the information removed, please contact us at: support@planify.io

Please however take note that some areas of our Websites may have specific terms and conditions, including privacy statements that relate to their specific content, practices and use of personal information. When visiting any areas of our Websites, it is recommended that users consult any other additional privacy statements available.

By accessing Planify’s Applications/Services, users unequivocally consent to the Data collection and use practices described in this Policy. Any amendment to this Policy (each new version will be numbered accordingly) shall be immediately effective and applicable to you as of your next visit to the Application/Services; provided, however, that such modifications shall have been brought to your attention either by an email sent to the address indicated during the registration process, a push notification or a notice directly displayed on the Application to that effect, in which case further access and use of the Application after such notification will be considered as an acceptance of these modifications, to which you shall be bound. The terms of this Policy are without prejudice to any contractual terms you may enter into with us, which shall prevail over the terms of the Policy.

1. Collection of Data

Data are collected from you:

  • if you contact us, we may keep a record of that correspondence; or
  • when you carry out a transaction through our Applications or Website;

In addition, we may collect your IP address and use Google Analytics in our Applications to collect anonymous information about visitors’ behavior. The information generated by the cookies about your use of the Website and/or Applications and your current IP-address will be transmitted by your browser to and will be stored by Google on servers in the United States and other countries, a transfer to which you hereby expressly agree. Google will use this information on our behalf and account for the purpose of evaluating your use of the Website and/or Applications, compiling reports on related activities and providing other services relating to these activities and internet usage to us. The IP address collected through Google Analytics will not be associated with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of the concerned Application(s). You may also stop the transmission of information generated by the cookies about your use of the Applications and of your IP address to Google, by downloading and installing the Google Analytics Opt-out Browser Add-on available here: http://tools.google.com/dlpage/gaoptout

2. Cookies and Re-targeting

We believe that the use of cookies enables us to provide you with a more meaningful web experience. We use cookies and other tracking technologies to see which pages you have visited, for traffic analysis and optimization purposes as well as for re-targeting as part of online marketing campaigns.

We do not collect or store any personal data through these cookies or other tracking technologies.

Our Website uses cookies, i.e. small pieces of information sent to your browser and stored on your computer hard drive which, by themselves, cannot be used to discover your identity.

Please take note that, you may always disable these cookies in your settings, but may then not be able to enjoy all functionalities of our related Applications and Website. Should you decide not to have any cookies installed on your computer while browsing our Website, you understand that your experience may be limited and that you may not have access to all functions and pages. You may also use your browser’s anonymous usage setting (called “Incognito” in Chrome, “InPrivate” for Internet Explorer, “Private Browsing” in Firefox and Safari, etc.).

Re-targeting

Our Website uses retargeting, which allows us to make our online content more interesting for you. Retargeting technology means we can advertise recently viewed and related products on other companies’ sites. We do this by analyzing user behavior from data collected by our cookies. Even this kind of information is anonymous, with no personal information being stored and no user profiles.

The list below describes the cookies we use and what we use them for:

2.1 Cookies required for operation

These cookies are strictly necessary to provide you with the services available on a website and to use some of its features, such as access to secure areas. Because these cookies are strictly necessary for the proper functioning of a site, they are not subject to consent. You can block or remove them by changing your browser settings, but doing so will affect the operation of the site.

Examples :

  • Remember if you have ever visited this website and remember your preferences
  • Remember if you closed popup messages for 30 days. This will help us avoid spamming our users. Without cookies, we would display popups each time a page is reloaded.
  • Keep you connected to the site

We also use cookies to store your cookie preferences. No personal data is collected there either. These cookies contain true or false according to your preferences. They are kept for 12 months.

2.2 Youtube cookies

We use Youtube to post videos on our website. These cookies support video functionality and delete them can prevent videos from being viewed.

This cookie collects IP addresses and tracks your online activities over time and on various websites or other online services by collecting video viewing information on our website automatically. These technologies can “recognize” you on the different devices you use, such as a desktop or mobile computer, your smartphone or tablet.

Third parties (advertisers) use this information to provide advertisements about products and services tailored to your interests. These ads can appear on other websites or mobile applications from any of your devices.

Note that at no time do we have access to the information collected by these cookies but we may use them in aggregate through Google’s advertising platform to offer videos similar and/or complementary to those you might have viewed on this site. This process also allows us to manage and monitor the effectiveness of our marketing efforts.

You can find out more about the use of Google cookies here: https://policies.google.com/technologies/types

By default, and in accordance with the law, these cookies are not activated on our site without your consent.

2.3 Analytics cookies

We use the Google Analytics service. The tool collects information allowing us to understand the interactions with our website, to refine this experience by improving the site but also and especially to better understand our visitors (you!). For example :

  • Which themes are the most popular? (to produce more content)
  • What are the best sources of traffic?  (to understand where we need to make the most marketing efforts)
  • How many of our visitors contact us? Visit our social profiles? After seeing what pages? Where did they come from? Are they on mobile or on computer? Are they young or old?

Being able to answer these questions will help us not only to offer you a better experience but also to invest in attracting the right people in an informed way.

Let us be clear: we are not interested in the data of each individual visitor. And anyway, we don’t have access to it. On the other hand, the aggregate data of all our visitors helps us and is valuable for the reasons mentioned above.

Please note that this is not personal information in the true sense of the word. At no time do we have your email address, your name, your age, your address, etc.

At best (with your consent), we have estimates of age ranges, geographical distributions, types of devices used, a measure of actions carried out on our site (beyond simply the pages consulted). We can for example know if you have viewed a video, downloaded a document, clicked on a specific link, etc. But again, we will know it in aggregate, never personally.

By default, without your consent, we have set Google Analytics to collect only basic site usage information. What pages? What sources of traffic? That’s as far as it goes. By refusing the consent below, this cookie (valid for 12 months) will nevertheless be placed on your browser, since the law allows us to do so.

(Note that you have the option to block or remove them by changing your browser settings or installing the browser add-on for Google Analytics deactivation.

However, by giving your consent, the cookie will also be deposited but the information we have enriched. We will then be able to analyze in an aggregated way (never individually, and that does not interest us) who are our visitors who have the most value. We will be able to make a global profiling and thus continue to make contents which please but also if we wish it and with other tools (quoted below), to make targeted advertisements towards relevant people. Either you, because you have visited this site and allowed these features, or people with relatively close interests.

By default, and in accordance with the law, these additional features are not enabled without your consent.

2.4 Google Optimize cookie

Google Optimize is a test and experiment platform. In particular, we use it to test page variants against each other. At random, 50% of visitors will see variant A and the other half will see variant B. After a sufficient number of visits, we see which page is the best to keep only this one.

This allows us to improve the experience on the site but also to learn about our audience. The more we understand her, the better we can please her.

Google Optimize uses Analytics cookies to “identify” visitors of different variants in order to 1) count them and allow us to compare and 2) ensure that a returning visitor will see the same page. There is therefore no data about you that is collected.

As a reminder, you can give or resume your consent to the use of Google Analytics’ advanced features (including Optimize) at any time by clicking on the links above.

2.5 Google AdWords cookies

Google Adwords is Google’s advertising platform. We use it to advertise our content and/or services to a qualified audience. This cookie (valid for 12 months) collects IP addresses and tracks your online activities over time and on various sites or other online services by collecting information relating to navigation on the website automatically.

These technologies can “recognize” you on the different devices you use, such as a desktop or mobile computer, your smartphone or tablet. Third parties (advertisers) use this information to provide advertisements about products and services tailored to your interests. These ads can appear on other websites or mobile applications from any of your devices. This process also allows us to manage and monitor the effectiveness of our marketing efforts.

Note that at no time do we have access to the information collected by these cookies but we may use them in aggregate through Google’s advertising platform to offer content or services similar and/or complementary to those you might have consulted on this site. This process also allows us to manage and monitor the effectiveness of our marketing efforts.

You can find out more about the use of Google cookies here: https://policies.google.com/technologies/types.

By default, and in accordance with the law, these cookies are not activated on our site without your consent.

2.6 Facebook cookies

Facebook collects information that helps us understand how we interact with our website and better understand our audience. We also use it to advertise our content and/or services to a qualified audience. This cookie (valid for 12 months) collects IP addresses and tracks your online activities over time and on various sites or other online services by collecting information relating to navigation on the website automatically.

These technologies can “recognize” you on the different devices you use, such as a desktop or mobile computer, your smartphone or tablet. Third parties (advertisers) use this information to provide advertisements about products and services tailored to your interests. These ads can appear on other websites or mobile applications from any of your devices. This process also allows us to manage and monitor the effectiveness of our marketing efforts.

Note that at no time do we have access to the information collected by these cookies but we may use them in aggregate through Facebook’s advertising platform to offer content or services similar and/or complementary to those you might have consulted on this site. This process also allows us to manage and monitor the effectiveness of our marketing efforts.

You can find out more about the use of Facebook cookies here: https://www.facebook.com/policies/cookies/.

By default, and in accordance with the law, these cookies are not activated on our site without your consent.

2.7 LinkedIn cookies

Linkedin collects information that allows us to understand the interactions with our website and to better understand our audience. We also use it to advertise our services to a qualified audience. This cookie (valid for 12 months) collects IP addresses and tracks your online activities over time and on various sites or other online services by collecting Web site navigation information automatically.

These technologies can “recognize” you on the different devices you use, such as a desktop or mobile computer, your smartphone or tablet. Third parties (advertisers) use this information to provide advertisements about products and services tailored to your interests. These ads can appear on other websites or mobile applications from any of your devices. This process also allows us to manage and monitor the effectiveness of our marketing efforts.

Note that at no time do we have access to the information collected by these cookies but we may use them in aggregate through LinkedIn’s advertising platform to offer content or services similar and/or complementary to those you might have consulted on this site. This process also allows us to manage and monitor the effectiveness of our marketing efforts.

You can find out more about the use of Linkedin cookies here: https://www.linkedin.com/legal/cookie-policy.

By default, and in accordance with the law, these cookies are not activated on our site without your consent.

3. Use of Data

We collect Data about users so that Planify can grant you access to Planify software, personalize your use of the Applications/Services, assist your use of the Applications/Services and improve the Applications/Services generally. We may collect and use Data to invoice our products or services, to inform you about events, announcements, products or services you request, to market products and services, or to communicate with you for other purposes, such as compliant processing. In particular, depending on your selections for our Data protection questions we may arrange for you to be sent information about related products and services from us and carefully related third parties (see section 5). You may update the answers to your questions at any time.

In addition, we may use your Data to improve our services for our own internal statistical and operational purposes, to evaluate customer interests as well as purchasing and other trends among customers and to better determine product development, marketing strategies and customer services. Please note that we expressly reserve the right to verify the accuracy of your Data, in particular with regard to your contact details (postal address, email, phone, etc), your financial information and the purchase of our products or use of our services. By submitting your Data, you expressly consent to such use and verification.

Note however that most of the information we collect from our Applications/Services is anonymous information (such as browser type, operating systems and the date and time of access), which we may process to improve the content of our Applications/Services and to learn more about our visitors’ behavior. In doing so, we may use tracking technology (such as cookies).

4. Transfer

Data may occasionally be transferred to third parties who act for or on behalf of Planify, for further processing in accordance with the purposes for which your Data were originally collected. When disclosure of Data to such third parties is likely or necessary for whatever reason, we endeavour to ensure that such third parties provide an adequate level of protection regarding the Data and will contractually require them to process Data transferred only for the purposes authorized by you and on a confidential and secured basis.

5. Non-Disclosure of Information / No spamming

Unless otherwise expressly provided for in this Agreement, Planify shall not sell, rent, share or otherwise distribute or make available your Data to third parties, except when;

  • you breach this Policy or the Terms of Use (https://planify.io/Terms-of-use)
  • required to do so by law or by any Governmental body;
  • it is necessary to enable Planify to perform services requested by you.

Planify does not conduct “spamming”. Spamming is defined as sending unsolicited e-mails, usually of commercial nature, in large numbers and repeatedly to individuals with whom the sender has had no previous contact or who have not given his consent to receive such communications.

6. Security / Confidentiality

Keeping your information secure is very important to us and most sections of the Applications/Services may encrypt Data using SSL or a comparable standard. To enhance the security and confidentiality of Data that we collect online, we use data networks protected, inter alia, by industry standard firewalls and password protection. We undertake to take all reasonable steps in order not to allow your Data to be accessed by third parties other than those authorized under this Policy.

However, please be aware that the Internet is generally not a secure environment and no data transmission over the Internet can be guaranteed to be totally secure.

Although we strive to protect your personal information, we cannot guarantee the confidentiality of the Data provided by you or material transmitted via our Applications/Services or by e-mail. Thus, we cannot be responsible or liable for the security of your Data whilst in transit via the Internet.

7. Accessing and updating your personal information

You have the right to access and update your Data or to require their deletion at any time, by sending an email to support@planify.io. As a result of such deletion, please however take note that you may not be in a position anymore to enjoy all or part of the functionalities of the Application/Services.

8. Data Transfer Abroad

We may maintain databases in different jurisdictions. We may transfer your Data to one of our databases located outside of Switzerland, namely Ireland or Germany. If the level of privacy protection in such a country was not to be adequate, we would ensure that Data transferred to our databases in that country are nevertheless adequately protected, be it to companies that have adhered to the safe harbor principles or to the EU standard model clause. By submitting your Data to our Applications/Services, you expressly agree to its possible transfer to, and storage in, such databases.

9. Links to other websites

As a service to our visitors/users, our Applications/Services may provide content and links to other websites that are not operated or controlled by Planify. Therefore, Planify cannot be responsible or liable for the content of such websites or the privacy practices of such other parties. We encourage you to review and understand the privacy policies applied by such third parties before providing them with personal information.

10. Applicable Law / Forum

THIS POLICY AS WELL AS YOUR ACCESS TO OUR WEBSITE, APPLICATIONS AND SERVICES IS SUBJECT TO AND GOVERNED BY SWISS LAW WITHOUT GIVING EFFECT TO CONFLICTS OF LAW PRINCIPLES THEREOF. ANY DISPUTE REGARDING THIS POLICY OR OUR HANDLING OF YOUR DATA IS SUBJECT TO THE EXCLUSIVE JURISDICTION OF THE ORDINARY COURTS OF THE CANTON OF BERN, SWITZERLAND, WITH THE EXCEPTION OF AN APPEAL TO THE SWISS FEDERAL COURT.

11. Contact Us

Should you have any queries or complaints about our compliance with this Policy, or should you wish to make any recommendations or comments to improve the quality of our Policy, please contact Planify at the following address: support@planify.io. We will endeavor to respond you promptly.

 

Planify, a venture of Coteries Ltd, Corgémont