Incentive travel is a business-related travel, especially planned to provide motivation or incentives to businesspeople. This technique can help them become more successful. According to the Incentive Research Foundation: “Incentive Travel Programs are a motivational tool to enhance productivity or achieve business objectives in which participants earn the reward based on a specific level of achievement set forth by management. Earners are rewarded with a trip and the program is designed to recognize earners for their achievements.”
As you can imagine, this kind of trip is not that easy to plan. So we gathered some tips to make you more aware of what to do.
Incentive Travel – Plan early
Depending on the size of the team and the location / size of the event, you should start planning at least 10 months before. This type of events require some time to build excitement, also, you must consider if every activity will be available on the exact date of the event. It’s obvious that if you’re planning on skying you won’t book it for summer, but some activities you should double check if they’re still available on the desired date. Let the team choose which activities they would like to attend, after all you’re planning it for them. This process might take some time, therefore it’s highly recommendable that you start planning early.
Define a goal
Although this should be a more relaxed trip, you should define a basic goal anyway. This means you need to be able to know what you want your participants to extract from this experience. Is it a motivational spirit to come back to work feeling excited with the company? Or simply for relaxing the team and thank them for their work? This kind of planning will surely be helpful to create the perfect experience.
Stop Planning in paper brochures or confusing PDF files
First of all, you need to optimize your time by choosing the right tools to plan. Paper brochures are a stressful way to do it, so why not go digital and avoid losing time? There are some tools available to help you with your planning mission, Planify is one of the richest. A friendly web manager where you can enrich your plan with a gallery of pictures, pictures from the participants, their contact information and even geo locate your event so your participants can see it on google maps! All of this accessible in a free mobile app.
Ask for feedback
After finishing your plan, ask the target participants what they think of it. They might give you ideas on how to improve, and as they are the “final consumers” they have a perfect view of what’s right or wrong. At the end of your program, survey winners and non-winners to determine whether the program was successful in meeting the objective.
Want to go digital with your planning and stop using complex PDF brochures that no one seems to appreciate? Download Planify mobile app and use the manager to save you from multiple plan changes. Every participant as always an updated plan, even if they are offline.